Invoicing Software for Food & Hospitality Businesses
Bill a catering deposit, invoice a wholesale order, or send a dinner bill — and get paid without chasing balances. BillNama helps restaurants, caterers, and food businesses across the U.S. apply the right Sales Tax and turn every order or event into a paid invoice.
What Is Invoicing Software for Food & Hospitality Businesses?
Food and hospitality invoicing software bills a catering event, a wholesale supply order, or a one-off client directly — tracking a deposit, a per-person price, or a recurring delivery under one customer record. BillNama applies the correct Sales Tax automatically — rules for prepared food and catering vary by state, and BillNama keeps invoices compliant either way — then lets you send the invoice by email, PDF, or WhatsApp.
Order vs. invoice: confirm an order or event with a proforma before you commit ingredients or staff; an invoice is what you bill once it’s delivered or the event is done. BillNama lets a client approve an order and converts it into an invoice with one tap.
Everything Your Food & Hospitality Business Needs
From the first booking to the final payment, BillNama keeps every order, client, and invoice in one place.
Event & Catering Invoices
Bill a deposit before the event and the balance after, with headcount or per-person pricing itemized.
Wholesale & B2B Invoices
Bill other businesses — cafes, restaurants, retailers — for supply and delivery orders.
Automatic Sales Tax Calculation
Set your state once. BillNama applies the correct Sales Tax on food, catering, and supply orders.
Recurring Supply Billing
Bill weekly or monthly wholesale deliveries automatically, on the schedule you set.
Mobile Invoicing
Create, send, and get paid from a food truck, market stall, or the front of house.
Get Paid Faster
Share a payment link so clients pay directly, and see the moment an invoice is viewed and paid.
From Order to Payment in 3 Steps
Confirm the Order or Event
Send a proforma or estimate for the catering event or supply order before you commit.
Bill the Deposit or Delivery
Invoice a deposit before the event, or bill each wholesale delivery automatically.
Collect the Final Payment
Bill the remaining balance once the event or order is complete, and track when it’s paid.
Built for Every Food & Hospitality Business
Restaurants & Cafes
Bill private dining, large parties, and corporate accounts directly.
Food Trucks
Invoice catering bookings and private events from your phone.
Caterers & Event Planners
Bill a deposit before the event and the balance after, itemized by headcount or menu.
Bakeries & Specialty Food Producers
Bill wholesale orders to cafes and retailers on a recurring schedule.
Bars & Breweries
Invoice private events, keg accounts, and wholesale distribution separately.
Hotels & B&Bs
Bill room packages, events, and add-on services from one client record.
More Than Invoicing — Run Your Whole Business
Food and hospitality invoicing connects directly to the rest of BillNama, so an order, an event, and a payment all live under the same customer record.
Recurring InvoicesAutomate wholesale & supply billing
Quotations & EstimatesCatering quotes clients can approve into invoices
Customer LedgerEvery client’s full balance & history
ExpensesTrack ingredient & supply costs
Send Invoice on WhatsAppReach clients where they reply fastest
Reports & EarningsWhat you’ve billed, collected & are owed
US Sales Tax InvoicesState-correct tax on food & catering
Multi-Currency InvoicesBill out-of-area or international clients
GST InvoicesCGST/SGST/IGST & HSN/SAC handled
VAT InvoiceUK, EU & Gulf VAT formats built in
Invoice SignaturesGet sign-off directly on the invoice
Why Food & Hospitality Businesses Choose BillNama
- Bill a deposit and a balance without two separate systems
- Sales Tax calculates itself, so invoices stay state-correct
- Every client, order, and payment synced across iOS, Android, and web
- Free forever plan — no card required to send your first invoice
Frequently Asked Questions
What is the best invoicing software for food and hospitality businesses?
The best invoicing software for food and hospitality businesses lets you confirm an order or event, bill a deposit and the balance, and invoice recurring wholesale orders — all from one app. BillNama does all three, and calculates Sales Tax automatically.
Does BillNama calculate Sales Tax on food and catering invoices?
Yes. Set your business state and BillNama applies the correct Sales Tax automatically — rules for prepared food and catering vary by state, and BillNama keeps your invoices compliant either way.
Can I bill a deposit before an event and the balance after?
Yes. Send a proforma invoice to confirm the event, then bill a deposit and the remaining balance as separate invoices under the same customer record.
Can I send recurring invoices for wholesale or supply orders?
Yes. Set a billing interval — weekly, monthly, or custom — and BillNama generates and sends the invoice automatically for ongoing supply or delivery accounts.
Is BillNama’s invoicing software free for food and hospitality businesses?
Yes. BillNama’s free forever plan lets you create up to 2 invoices a month with no credit card required. Paid plans remove that limit and add features like team access and advanced reporting.
Can I invoice for catering by headcount or per-person pricing?
Yes. Add menu items, headcount, and per-person pricing as separate line items, so clients can see exactly what they’re being billed for.
Can clients pay their invoice online?
Yes. Invoices can include a payment link so clients pay directly, and you can see the moment an invoice is viewed and paid.
Can I send invoices through WhatsApp?
Yes. BillNama can send the full invoice, including a pay-online link, directly through WhatsApp instead of email.
Is there a mobile app for invoicing from a food truck or market stall?
Yes. BillNama is available on iOS, Android, and web, fully synced, so you can invoice from a food truck, market stall, or the front of house.
Can I invoice other businesses, like restaurants or cafes I supply?
Yes. BillNama supports B2B invoicing, so bakeries, producers, and distributors can bill restaurants, cafes, and retailers directly, on a one-off or recurring basis.
Can I create GST or VAT invoices for international or multi-country clients?
Yes. Set the client’s country and BillNama applies GST (India) or VAT (UK/EU/Gulf) automatically, alongside your standard U.S. Sales Tax invoices.
Which food and hospitality businesses can use BillNama?
Restaurants, cafes, food trucks, caterers, event planners, bakeries, specialty food producers, bars, breweries, hotels, and B&Bs all use BillNama to bill clients and get paid faster.
Ready to Simplify Your Billing?
Join 38,000+ businesses using BillNama to bill clients, apply the right tax, and get paid faster — free forever.