Contract Pilot Invoice Template

Flying under a contract arrangement usually means billing across a mix of flight hours, standby time, and travel or accommodation costs — not a flat monthly salary you can just quote. Our Free Contract Pilot Invoice Template is built for that structure, letting you break down exactly what you’re billing for each assignment.

Invoice Template For Contract Pilots

This template covers what contract flying actually bills for: flight hours at your agreed rate, standby or on-call time, and travel, accommodation, or per-diem charges when a job takes you away from base. It works for charter pilots, corporate contract flying, and freelance aviation work where each client or operator needs a separate, itemized invoice rather than a recurring payslip.

Create a Free Contract Pilot Invoice Template

Add your details and the client or operator’s information, then list flight hours, standby time, and any travel or accommodation costs as separate line items with their own rates. Once the assignment is billed, download the invoice as a PDF or email it directly to the client. Keeping each contract separately invoiced makes it easier to track earnings across multiple operators and stay organized at tax time.