Invoicing Software for Retail & Ecommerce Businesses
Bill a wholesale order, a bulk purchase, or a custom sale — and calculate Sales Tax automatically on every product. BillNama helps retailers, online stores, and wholesalers across the U.S. itemize every order and get paid faster, whether it’s in-store, online, or off the cart entirely.
What Is Invoicing Software for Retail & Ecommerce Businesses?
Retail and ecommerce invoicing software bills a customer or business for products directly — outside your shopping cart — for wholesale orders, bulk purchases, custom requests, or phone sales. BillNama itemizes every product by quantity and price, applies the correct Sales Tax automatically based on your state, and lets you send the invoice by email, PDF, or WhatsApp.
Quote vs. invoice: a quote sets the price for a bulk or wholesale order before a buyer commits; an invoice is what you bill once the order is confirmed. BillNama lets a buyer approve a quote and converts it into an invoice with one tap.
Everything Your Retail & Ecommerce Business Needs
From the first order to the final payment, BillNama keeps every product, customer, and invoice in one place.
Product & SKU Invoices
List every product, quantity, and price as separate line items on the invoice.
Automatic Sales Tax Calculation
Set your state once. BillNama applies the correct Sales Tax on every product you sell.
Wholesale & Bulk Order Invoices
Bill other businesses for bulk or wholesale orders, separate from your retail storefront.
Recurring Subscription Billing
Bill a subscription box or recurring wholesale order automatically, on your schedule.
Mobile Invoicing
Create, send, and get paid from the counter, a market stall, or your phone.
Get Paid Faster
Share a payment link so customers pay directly, and see the moment it’s viewed and paid.
From Order to Payment in 3 Steps
Quote the Order
Send a buyer a quote for a bulk, wholesale, or custom order before they commit.
Confirm & Invoice
Once approved, convert the quote into an invoice in one tap — no re-entering products.
Get Paid & Track
Collect payment online or in person, and see exactly what’s billed, collected, and owed.
Built for Every Retail & Ecommerce Business
Retail Stores & Boutiques
Bill custom orders, layaways, and corporate accounts directly from the counter.
Online & Ecommerce Stores
Invoice orders placed by phone, email, or off your cart, with tax applied correctly.
Wholesalers & Distributors
Bill retail buyers in bulk, and set up recurring orders for regular customers.
Subscription Box Businesses
Bill recurring boxes automatically, on the schedule your customers signed up for.
Marketplace Sellers
Send formal invoices for wholesale or bulk deals your marketplace doesn’t support.
Dropshippers
Bill international customers correctly, in their own currency.
More Than Invoicing — Run Your Whole Store
Retail and ecommerce invoicing connects directly to the rest of BillNama, so a quote, an order, and a payment all live under the same customer record.
Quotations & EstimatesBulk order quotes buyers can approve
Recurring InvoicesAutomate subscription & wholesale billing
Customer LedgerEvery buyer’s full balance & history
ExpensesTrack inventory & supply costs
Send Invoice on WhatsAppReach customers where they reply fastest
Reports & EarningsWhat you’ve billed, collected & are owed
Multi-Currency InvoicesBill international customers correctly
GST InvoicesCGST/SGST/IGST & HSN/SAC handled
VAT InvoiceUK, EU & Gulf VAT formats built in
Invoice SignaturesGet sign-off directly on the invoice
Proforma InvoicesConfirm an order before you bill it
Why Retail & Ecommerce Businesses Choose BillNama
- Bill wholesale, bulk, and off-cart orders your storefront can’t
- Sales Tax calculates itself on every product you sell
- Every customer, order, and payment synced across iOS, Android, and web
- Free forever plan — no card required to send your first invoice
Frequently Asked Questions
What is the best invoicing software for retail and ecommerce businesses?
The best invoicing software for retail and ecommerce businesses lets you bill wholesale, bulk, or off-cart orders directly, apply the correct Sales Tax automatically, and collect payment without chasing customers. BillNama does all three from one app.
Does BillNama calculate Sales Tax on retail and product sales?
Yes. Set your business state and BillNama applies the correct Sales Tax automatically on every product you invoice, so you don’t have to calculate rates by hand.
Can I invoice for wholesale or bulk orders?
Yes. Bill other businesses for bulk or wholesale orders directly, separate from your online store or point-of-sale system.
Can I set up recurring billing for a subscription box or recurring order?
Yes. Set a billing interval — weekly, monthly, or custom — and BillNama generates and sends the invoice automatically for subscription boxes or recurring wholesale orders.
Is BillNama’s invoicing software free for retail and ecommerce businesses?
Yes. BillNama’s free forever plan lets you create up to 2 invoices a month with no credit card required. Paid plans remove that limit and add features like team access and advanced reporting.
Can I invoice for multiple products and quantities on one order?
Yes. Add each product, quantity, and price as a separate line item, so every invoice matches the exact order.
Can I send a quote for a bulk order and convert it into an invoice?
Yes. Send a buyer a quote for the order, and once they approve it, convert it into an invoice in one tap — no re-entering products.
Can customers pay their invoice online?
Yes. Invoices can include a payment link so customers pay directly, and you can see the moment an invoice is viewed and paid.
Can I send invoices through WhatsApp?
Yes. BillNama can send the full invoice, including a pay-online link, directly through WhatsApp instead of email.
Is there a mobile app for invoicing in-store or on the go?
Yes. BillNama is available on iOS, Android, and web, fully synced, so you can invoice from the counter, a market stall, or your phone.
Can I create GST or VAT invoices for international customers?
Yes. Set the customer’s country and BillNama applies GST (India) or VAT (UK/EU/Gulf) automatically, alongside your standard U.S. Sales Tax invoices — useful for dropshippers and international sellers.
Which retail and ecommerce businesses can use BillNama?
Retail stores, boutiques, online and ecommerce stores, wholesalers, distributors, subscription box businesses, marketplace sellers, and dropshippers all use BillNama to bill customers and get paid faster.
Ready to Simplify Order Billing?
Join 38,000+ businesses using BillNama to bill customers, apply the right tax, and get paid faster — free forever.